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Invest in online marketing? Explore new technologies to increase efficiency? Launch a new product?

Whatever your New Year to-do list looks like, turning your goals into reality will require clear communication and collaboration with your colleagues, clients, partners, or investors.

Online meetings, phone calls, chat messages and the like keep communication and ideas flowing – but there’s no substitute for a motivational in-person meeting.

A 2021 MIT study concluded that in-person meetings facilitated more rapid decision-making compared to virtual.

And a 2022 Stanford study showed that in-person brainstorming led to 25% more ideas generated compared to virtual.

However, a good meeting place is just as important as the meeting itself.

A professional meeting space, such as a rented conference room, is purposely designed to help you get the most out of your meeting and offers plenty of benefits over alternative venues like your home, hotels, or coffee shops:

• Professionalism

A conference room projects a professional image and sets the right tone for client meetings, negotiations, and collaborations.

Access to well-designed, modern spaces equipped with cutting-edge technology reflects your reputation, helping your business stand out in a crowded marketplace.

• Improved Focus and Productivity

Professional meeting rooms are designed to foster productivity and focus, away from typical office distractions.

Comfortable furniture, high-quality audiovisual equipment, and dedicated support staff contribute to a seamless meeting experience.

• Cost-efficiency and Flexibility

Renting a conference room provides a cost-effective alternative to maintaining dedicated meeting spaces within an office.

Businesses pay for space only when needed, minimizing overhead costs associated with unused meeting areas.

• Flexibility in Usage

Flexible meeting rooms, sizes, and configurations means you can easily find a space to suit your needs, from executive meetings to training sessions, with customizable setups.

Hourly meeting room rentals offer unparalleled flexibility in scheduling, ensuring payment only for the specific time and space needed.

• Versatile Options

Beyond business meetings, conference room rentals serve as versatile venues for seminars, workshops, and corporate events.

The spaces offer the necessary infrastructure and ambiance for a spectrum of gatherings, making them suitable for various occasions.

What else do you need to think about when renting a meeting space?

Price is one thing. Most meeting spaces offer a flat hourly rate, but there may be additional costs for services such as catering or car parking.

With that in mind, be sure to choose a space that’s easily accessible. Knowing whether your guests are likely to reach the venue by car, public transport, or even by air will help you to choose a location that’s within a short distance of relevant transport points.

Finally, opt for a venue that’s reputable and professional. It means that you’re more likely to have a positive experience with the help of friendly, experienced staff who can set up your room, show you how to connect to the conferencing equipment, and welcome your guests with a smile. After all, it’s often the smallest details that make the biggest impact.

Need help choosing a professional meeting space in a great location? Our partner, Alliance Virtual Offices, provides hundreds of high-quality meeting spaces all over the U.S. and globally.

Each business center is carefully checked to ensure it meets the best service standards, a great choice of meeting rooms, and excellent value for money. Take a look at their range of meeting spaces and book online by the hour, half day or full day. Get started here.