Estimated reading time: 4 minutes
As an LLC owner, you’re required by law to inform the state of any changes regarding your business’s status. So, if your LLC has a new address or if you know you’ll be moving in a few weeks, you’ll not only need to update the articles of organization with the Secretary of State, you’ll need to notify other agencies of your address change as well. These changes must be reported to the IRS within 60 days.
This is vitally important because any business change (LLC address, business name, change of management, etc., …) that isn’t reported, can result in you losing your license to operate.
In this blog post you’ll learn everything from how to change LLC address locations to how to fill out an 8822-B form.
How do I change my business address?
There are a number of ways to change your address with the IRS, but the most widely used (and the most effective method) is filling out Form 8822-b.
Click to download the IRS Change of Address business form, 8822-b
Curious about the other three methods the IRS allows you to use to change LLC address locations?
- You can change it on your tax return
- You can change it by phone (expect a long wait time)
- Or you can change it via mail
The reason we recommend using the IRS form 8822-b, is because the other methods aren’t as secure…meaning mail could still be sent to the old address. This is dangerous because if the IRS sends a notice to your LLC’s “last known address” and you never see it, it’s still legally effective and enforceable.
Please note that even if you’ve decided to work from home or have a virtual business address, you must still inform the secretary of state of the address change.
How to submit form 8822-b via mail
Form 8822-b instructions are pretty straight forward. And once you complete it you can either submit it online by e-filing or by mail. If you decide to mail your change of change LLC address form, follow the instructions below:
If you’re located in:
Connecticut, Delaware, District of Columbia, Georgia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia, or Wisconsin…
Mail 8822-B to:
Department of the Treasury
Internal Revenue Service
Kansas City, MO 64999
If you’re located in:
Alabama, Alaska, Arizona, Arkansas, California, Colorado, Florida, Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, or Wyoming:
Mail 8822-B to:
Department of the Treasury
Internal Revenue Service
Ogden, UT 84201-0023
What do I do after I submit Form 8822-b?
You should receive a confirmation letter from the IRS, anywhere between 30 and 60 days of submitting form 8822-b. If you don’t receive it within 60 days, contact the IRS to check on the status at 800-829-4933.
After you receive your confirmation letter, call the IRS by phone and ask them to mail or fax you an EIN Verification Letter (147C). This is a confirmation letter for your EIN Number which will show your EIN address change.
Who should I notify about my change of address?
We’ve already established that you need to notify the IRS for legal reasons, but who else should be notified?
The Secretary of State
Like we mentioned briefly at the beginning of this post, you’ll need to update (amend) the articles of organization (or certificate of formation), with the Secretary of State. Be sure to call to find out if you’re required to fill out certain amendment forms and pay a fee. Failure to do this could cause the state to end your right to do business in the state.
Your state tax agency
Forgetting to do this could cause you to miss important deadlines for paying taxes and fees. This could result in your LLC having to pay fines and penalties.
Vendors
From your cable company to the folks who supply your paper, be sure that every vendor you work with is notified. Forgetting to do this could cause your daily operations to slow to a crawl or grind to a halt.
Insurance agencies
You’ll need to obtain the same or similar property and liability insurance at your new location.
Clients
Last but not least, you need to inform your customers of your address change, even if you operate an online business. It’s best to inform them of this change as soon as you know where you’re moving, so they can be prepared.
Send a short letter or an email letting your clients know about the address change, so the transition goes smoothly and with as little business loss as possible.
In conclusion
Moving your business to a new location is both exciting and stressful. By following these instructions, you can confidently operate your business without a hitch.
Incorporating is the most powerful thing you can do to legitimize your startup. And at IncAuthority.com, our setup LLC services are 100% free. Always. So, don’t wait. Form your new LLC today and enjoy the protection due to you and your business under the law.
Related Articles:
